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145 King Street West, Suite 2200 | Toronto, Ontario | M5H 4G2 | 416 362 3711

Careers at Minden Gross LLP - Join an Industry Leader

Minden Gross LLP is a well-respected mid-size law firm. We are large enough to offer firm members the support, training, and services available at larger firms while at the same time providing a warm and congenial working environment.

We are currently looking to fill the following positions:

Corporate Services Law Clerk

We have an immediate opening for a Corporate Services Law Clerk with 10+ years of experience. As a preferred candidate, you thrive in a fast-paced work environment and possess top-notch client service skills, as well as extensive knowledge of corporate statutes and procedures.

Job Responsibilities and Key Competencies:

  • Preparing articles, including, but not limited to, incorporations and organizations, amendments, amalgamations, continuances, revivals and dissolutions
  • Preparing corporate documents to implement changes and update minute books, including, but not limited to, dividend, bonus, redemption, purchase for cancellation, transfers and issuance of shares, and change of directors and officers
  • Drafts agreements and provides supporting documents relating to corporate and tax reorganizations and rollovers, share and asset purchases, and sale transactions
  • Drafts closing agendas for share/asset purchase transactions
  • Managing extra-provincial registrations and licensing
  • Conducts corporate due diligence reviews

Qualifications:

  • Successful completion of a recognized Law Clerk program, or equivalent work experience
  • 10+ years’ experience as a Corporate Law Clerk
  • Strong skills in Microsoft Office and Hummingbird Docs DM and Corplink
  • Excellent communicator with fundamental problem-solving and analytical skills
  • Detail-oriented, well organized, possessing an above-average ability in prioritizing and multi-tasking
  • Reliable and dependable

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to the Human Resources Director Athena Dimaras at adimaras@mindengross.com. Please be certain to indicate “Corporate Services Law Clerk” in the subject line of your email. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Records Management Clerk

We have an immediate opening for a Records Management Clerk with a minimum 1-2 years’ experience working within a professional services environment.

Summary of Duties:

The Records Management Clerk, reporting to the Records Management Supervisor, will assist the Firm with the management of physical and electronic client matter information in the form of documents, records, files, and physical evidence in accordance with the Firm’s information governance policies and procedures.

Job Responsibilities and Accountabilities:

  • Assist with the organization, storage, retention, and disposition of client and Firm business records, both physical and electronic
  • Provide expertise and guidance to Firm members regarding records and information management-related matters and assist in records compliance activities
  • Review and update records and record metadata; quality check records and perform database searches; ensure database information is complete and properly identified
  • Assist with and prepare client data/matter transfers for incoming and departing legal professionals in accordance with letters of direction, liaise with management in support of this process
  • Work with Lawyers and Assistants to cull physical materials that exist electronically and are not required to be stored in physical form
  • Assist Lawyers and Assistants to ensure physical matters and files are properly indexed when moving to offsite storage
  • Assist Lawyers and Assistants to ensure the electronic matters and files are properly maintained within the Firm’s document management system (DMS)
  • Participation in special projects may arise from time to time, including, but not limited to, assisting with cleanup and migration of physical files in preparation for office/workstation moves

Qualifications:

  • University degree or college diploma in Information Management, Information Science, Library Science, or other related field, or commensurate experience
  • Professional certification in Records Management is considered an asset
  • 1-2 years of work experience within a legal or other professional services firm is an asset
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel), document management systems (DMS), records management software, document imaging software, knowledge of archival data storage, and records preservation procedures, practices and techniques
  • Experience with records management, retention schedules, litigation holds, policy, storage, and retrieval and best practices for records management systems is preferred
  • Ability to lift banker boxes weighing 20–25 lbs
  • Solid research and problem solving skills with the ability to gather and analyze information, exercise sound judgement, and resolve issues in a timely manner
  • Excellent verbal and written communication skills, with the ability to effectively interact with all levels of the Firm
  • Work effectively and balance the responsibilities as a team member and independently

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to the Human Resources Director Athena Dimaras at adimaras@mindengross.com. Please be certain to indicate “Records Management Clerk” in the subject line of your email. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Commercial Real Estate Legal Assistant

We have an immediate opening for a Commercial Real Estate Legal Assistant with at least 5 years’ experience. Knowledge of acquisitions, dispositions, financings, project development, and condo and development work is an asset. Real estate statutes and practices, legal concepts and procedures, transactional experience and broad, but thorough knowledge of basic legal principles is essential for this role.

Summary of Duties:

As a Real Estate Assistant, you will be responsible for a wide variety of legal and administrative duties within the real estate sphere, supporting a Lawyer.

Job Responsibilities and Accountabilities:

  • Maintain an efficient filing system for both electronic and hard copy files
  • Prepare routine documents and letters regarding real estate matters/transactions
  • Organize/collect material for commercial real estate deals and summarize this information, as needed
  • Performance of full clerical, administrative and general office duties, including opening and closing files, entering dockets, preparing proformas, account letters and invoices
  • Assist with general practice management, including coordination of meetings, managing calendars and making travel arrangements
  • Handle all related accounting procedures and any other administrative tasks as required
  • Other related duties as assigned

Qualifications:

  • Completion of a recognized college Law Clerk/Legal Administrative Diploma
  • Minimum of 5 years’ experience working within Commercial Real Estate within a law firm environment
  • Strong technical skills and proficient in Microsoft Office 2013 and Document Management systems
  • Experience in Teraview would be an asset
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize, and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to the Director of Human Resources Athena Dimaras at adimaras@mindengross.com. Please be certain to indicate “Commercial Real Estate Legal Assistant” in the subject line of your email. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


We are always looking for new talent to expand our service to clients.

For lawyer positions, please submit your application to:

Nicole Salama
Director of Legal Talent
416.369.4128
NSalama@mindengross.com

For law student positions, please submit your application to:

The Student Committee
studentinfo@mindengross.com

For law clerk, legal, and administrative professional positions, please submit your application to:

Athena Dimaras
Director of Human Resources
416.369.4280
HumanResources@mindengross.com